5 things every project manager should be doing daily

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The author spent the first part of her career working in IT and IT Project Management in the oil industry and investment banking on complex global projects involving the management of outsourced project teams. She now runs a digital marketing company with particular expertise in technical SEO and Content Marketing.

Any project manager worth their salary has a variety of tasks to complete every day, from budgeting to planning, training to presenting, and balancing all this out is all part and parcel of the job. Alongside all this, you are the person your team looks to for guidance and direction, so no matter how busy you are, it is crucial you find the time to fit in these five key things each and every day.

  1. Keeping your promises
    You need to remain credible in the eyes of your stakeholders and team members alike, so if you’ve said you’re going to do something, get it done. No matter how big or small the action is, if you’ve set a deadline or agreed to complete something, then make sure it takes priority. Failing to be reliable or trustworthy is the quickest way to gain a reputation as a bit of a wet blanket, so strive to keep the promises you make, and only make the promises you know you can keep.
  2. Being supportive to your team
    The people who work with you in your team are the nuts and bolts of your organisation. Without them you won’t get a single project completed, so always make sure you are giving them the respect and support they desire. Play to their strengths and allow for individuality, and always ‘have their back’ when things go wrong. Even if they have made a mistake, the buck stops with the project manager, so support them in putting things right no matter what.
  3. Making sure you delegate
    As a project manager, you shouldn’t be trying to do everything yourself. To offer the maximum value from your position, you need to learn how to delegate tasks. Your role is to concentrate on the bigger picture and to take the strategic lead on your projects, so as much as you think you could do the job better or quicker, learn to recognise which parts of your administration and other duties can be passed on to members of your team.
  4. Taking a proactive stance
    You should always have an eye on the horizon, and be preparing for the future and what’s coming up next. Being absorbed in the moment can lead to a reactive project management situation, which is no good for anyone’s confidence or stress levels. Don’t wait for things to happen before you do something about it, instead take steps to make the things you want to happen, happen for you now.
  5. Staying cool, calm and collected
    Project management is a highly charged and stressful environment, particularly when a deadline is looming. Whatever you do, stay calm and collected, as panic at the head of a project team will quickly filter down the ranks and cause mass problems. Keep a balanced perspective and avoid knee jerk reactions to problems or conflicts to maintain a good balance within the team.,/li>

Ask yourself every day if you are still doing these five things, because without this, you are sure to encounter problems with your project. In addition to these critical elements, make sure you make time to eat, and to sleep, as many project managers seem to forget these basic necessities!

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Project management has developed into a fully-fledged chartered profession since the granting of the Royal Charter in the UK to The Association for Project Management (APM) in 2017. Training courses for project managers were already available and highly popular to help people gain professional project management accreditation, but with this wider recognition of the profession it is now seen as a desirable career path for many. Whilst the APM has the coveted Royal Charter and continues to develop its APM PMQ (formerly the APMP) programmes, there are also other internationally recognised qualifications that continue to be highly regarded such as PMP and PRINCE2.

Organisations have become increasingly project-focused in this era of rapidly emerging new technologies and they value the expertise that comes with experienced and fully qualified project teams and managers. By investing in their project management capability businesses can be confident of delivering their new projects in time and on budget more often and more successfully. Many major corporation are now training their people to have the right project management qualifications as well as relevant experience, through internal Learning & Development (L&D) programmes; or by using external project management training providers.

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