Tracking your project resources – the benefits

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The author spent the first part of her career working in IT and IT Project Management in the oil industry and investment banking on complex global projects involving the management of outsourced project teams. She now runs a digital marketing company with particular expertise in technical SEO and Content Marketing.

The life of a project manager, no matter what the project is, is varied. No two days are alike and there are many different tasks that you will need to take care of on a daily basis. Adding to this list of tasks may seem inefficient, but when it comes to tracking project resources, it is necessary – especially if you want to ensure your project stays on track. Read on to discover what resource tracking is and why it is one of the most valuable project management skills.

What is resource tracking?

Resource tracking is a form of analysis that is performed to understand how effectively you are using the resources that are available to it. This includes time, money, and human resources. The purpose of resource tracking is to ensure that projects are being carried out efficiently, enabling you to handle more projects at the same time.

What are the benefits of resource tracking?

One of the main benefits of tracking your project resources is that you will be able to improve communication with your clients. Clients love to have precision in everything. After all, they are paying for a service. By tracking your resources, you can provide your clients with more precise information, and this will keep them happy.

Another advantage of tracking you rproject resources is that you can artificially boost capacity. Let’s be frank; the vast majority of project managers do not plan stuff to exact numbers or dates; they plan according to estimates. You can get rid of estimation errors by knowing exactly how much of each resource you require. You may even find that you can fit in another small project to create more revenue and profit.

Effective resource tracking will also increase the effectiveness of your overall planning. While some projects do not require a lot of time to complete, there are those that can go on for years and years. By figuring out the exact number of people that are needed for certain tasks, as well as the exact budget and time, you can plan effectively for these projects ahead of time.

Last but not least, another one of the main reasons to track your resources is because it enables you to evaluate team members effectively. This does not mean you should get rid of anyone that is underperforming. However, it helps you to understand your team better; their strengths and weaknesses. It also ensures you understand the growth patterns of different individuals. You will see when motivation is needed, and you will be able to make the most of useful data to calculate your hiring ROI. All in all, resource tracking builds a stronger team and puts you in a position to manage them better.

As you can see, there are many benefits associated with tracking your project resources. This is an essential skill and process that all project managers need to develop, no matter whether you are a project management apprentice or you have been a qualified project manager or a number of years.



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Project management has developed into a fully-fledged chartered profession since the granting of the Royal Charter in the UK to The Association for Project Management (APM) in 2017. Training courses for project managers were already available and highly popular to help people gain professional project management accreditation, but with this wider recognition of the profession it is now seen as a desirable career path for many. Whilst the APM has the coveted Royal Charter and continues to develop its APM PMQ (formerly the APMP) programmes, there are also other internationally recognised qualifications that continue to be highly regarded such as PMP and PRINCE2.

Organisations have become increasingly project-focused in this era of rapidly emerging new technologies and they value the expertise that comes with experienced and fully qualified project teams and managers. By investing in their project management capability businesses can be confident of delivering their new projects in time and on budget more often and more successfully. Many major corporation are now training their people to have the right project management qualifications as well as relevant experience, through internal Learning & Development (L&D) programmes; or by using external project management training providers.

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